Use these 5 Resource Allocation Tips for your Small Business
Project management keeping you up? Fret not! We understand your pain. We run a small business ourselves and we know how tough it can get to manage your projects and deliver on time and budget. Project management has many facets such as time management, task management, resource allocation, budgeting and much more. In this article, we are going to focus on the resource allocation aspect of project management.
Resource allocation in a small business can get very daunting and without the help of a Task management software for small business, it may struggle to keep its deadlines and delivery schedule. To get the best performance and results from the resource pool, a small business must be able to manage resource workloads to avoid over-allocations and under-allocations.
A lot falls under the resource umbrella: right from the people to the equipment and the materials or supplies you need. And that means tight management of everything and a lot of allocation tasks at hand. Most often, when project managers talk about struggling with resource management, they usually refer to allocating the right people to the right work at the right time.
A short-term plan along with the right business tool can make life very easy and help you manage your time, tasks and projects better. And don’t you worry. With these 5 tips, you can take charge of resource allocation and handle your projects with ease.
At Quiddity, we understand that for a small business, resource allocation can get complex and it also varies from one business to another. With Quiddity, you can allocate your resources, manage tasks, view timesheets, set up reminders and notifications and manage your team better. Your search for a task management software for small business ends with Quiddity. Sign up for a 14-day trial today.
Resource allocation in a small business can get very daunting and without the help of a Task management software for small business, it may struggle to keep its deadlines and delivery schedule. To get the best performance and results from the resource pool, a small business must be able to manage resource workloads to avoid over-allocations and under-allocations.
A lot falls under the resource umbrella: right from the people to the equipment and the materials or supplies you need. And that means tight management of everything and a lot of allocation tasks at hand. Most often, when project managers talk about struggling with resource management, they usually refer to allocating the right people to the right work at the right time.
A short-term plan along with the right business tool can make life very easy and help you manage your time, tasks and projects better. And don’t you worry. With these 5 tips, you can take charge of resource allocation and handle your projects with ease.
- Define your scope
Defining the scope of the project bagged is paramount in managing a project. The key factors to include are: size of the project, duration, resource requirement, budget, deliverables and delivery date. Once you have the scope defined, only then can the next steps follow. Having a clear and defined scope will help you allocate your resources better and also provide you with a blue print to work with right from the beginning. It will also help you stay on course.
- Identify and know your resources
As a small business, we understand that you may work with a small group of people with multiple skill sets. Hence knowing those team skills and having them handy is important. With a tight budget, you may also juggle with space, equipment and other tools required to manage a huge project. Complex projects may also need you to hire more resources. Having a profile of each and every team member and then allocating them based on skill sets, availability and ability to perform is the way to go.
- Manage your teams’ time
Keeping a close watch on how your team is spending their time on the projects is another tip that can ease your management troubles. Ensuring that the team is working efficiently can be a task in itself and hence time tracking via task management software or calendars may prove useful. Workloads need to be managed, tasks need to be completed on time and the delivery schedule needs to be met under any circumstance.
- Use a business tool
And how can we forget the use of the myriad business tools in the market today. There are companies catering to the small business market and have tools that will help you with all aspects of managing a project. With the options in business management software out there, you can take the hassle out of everyday project management with ease. Look out specifically for a task management software or project management software for your small business which can greatly enhance your resource management and help your team get more productive. - Have a routine
As mentioned in point No. 1, the defined scope is a must. Having routine health checks on your plan is advisable so that you can take the right steps towards reallocation of resources should the project demand it. Have weekly meetings or review your dashboards and reports closely for task completion and time management. Ensure that your resources are not over-burdened or under-utilised. Plan team’s leaves in advance, factor in the sick days that can come in and have a complete picture of your team’s availability on the calendar at all times.
At Quiddity, we understand that for a small business, resource allocation can get complex and it also varies from one business to another. With Quiddity, you can allocate your resources, manage tasks, view timesheets, set up reminders and notifications and manage your team better. Your search for a task management software for small business ends with Quiddity. Sign up for a 14-day trial today.